What's Changing?
For this upcoming summer, we've introduced new features that greatly simplifies the process of the Rooms/Roster Changeover.
How does it Work?
Campus Managers with Data Management can set a date to rollover in the Campuses tab, additionally you can set building-specific rollover dates.
When the chosen date arrives, Rooms will be unpublished, and the Rosters associated with those Rooms will be converted to manually added users.
Within Campus Management, Auto Unpublish can be enabled within the Campuses tab. The date set here will apply to all Rooms and Rosters, except for:
Any Buildings with a separate override for their unpublish date
Any Rooms with a separate override
Any Rooms with the setting Never unpublish automatically
What happens on the date I've chosen?
All applicable Rooms will be unpublished
Staff can still access them by filtering their All Classes view to “Unpublished”. If needed, they could re-publish Rooms
All applicable Rosters will be archived
Any Staff that is enrolled in a Room as a Moderator is able to adjust the rollover settings.
What will my Staff See?
Staff will see a warning banner inside the Room in the days leading up to unpublishing so they are aware of the timing and can set a manual override if needed.
What if Staff want to customize the date?
If needed, Staff can set a custom unpublish date for their Room. This date will override anything set within Campus Management. This can be adjusted at any time by a Moderator or by a Campus Manager.
Never unpublish automatically - when enabled, the Room will not be affected by the dates set within Campus Management. It will remain published indefinitely unless a Moderator unpublishes it, or if a Campus Manager individually unpublishes it.